REIGN · Case Studies

The Work
Speaks for itself.

Two engagements. Different stages, different problems, same methodology: find what's missing, build what's needed, measure what changes.

Off To The Races
01 · Engagement

Velocity Climbing

Operations · Sales Infrastructure · Staff Development · Retail
Sep 2024 — Feb 2026
$2.02M
2025 Annual Revenue
+15% YoY
326
Personal Memberships
#1 of 35 · 18 months
70%
Staff Turnover
Reduction
1,450
Gross Memberships
Sold by Trained Staff

Velocity opened with passion & an eager community, searching for a third space. A skeleton of an employee manual. No sales process. No advancement framework. Revenue was happening in spite of the gaps, I aimed to build something to outlast my tenure.

I came in as Assistant Manager. There was no playbook. The job was to write one while simultaneously running the floor, training staff, and selling memberships. Build the plane while it's flying.

"Built the playbook while gunning to be the best gym in the world."

The diagnostic was clear: the gym was acquisition-heavy & retention-light. Day-use revenue dominated — 91.2% of total. Thousands of customers walked in annually without converting to long-term members. The infrastructure to convert and retain them didn't exist. With the help of talented people, we built the culture that made it exist.

Member Pathway Track
Four-stage lifecycle pipeline from first contact to advocacy. Scripts, offers, compliance checklist, re-engagement protocol.
Sales Tracking System
End-to-end pipeline: sale logged → verified → categorized → leaderboard → commission paid. Became the gym's accountability system.
Employee Manual
The first formal operational documentation at Velocity. Role definitions, safety protocols, front desk workflows, belay instruction standards.
L1–L4 Advancement Framework
Skill-based progression from entry to senior with defined requirements, time-in-role gates, and pay bands at each level.
Event Rate Card & B2B Pipeline
Full birthday, team building, and corporate pricing. Outreach templates, staff incentive structure, 28+ leads generated.
Retail & Vendor Management
Authorized dealer setup and seasonal buy ordering with Scarpa, Arc'teryx, Evolv, Edelrid, and Rúngne. Size-run inventory tracked across 10+ SKU families.
Manager Bonus Model
Quarterly profit-share with seasonal thresholds, individual performance multipliers, and payout guardrails. Aligned incentives for both employer and employee.
Org Restructure Proposal
22-slide proposal submitted in month one. Defined roles, pay scales, advancement criteria, and accountability systems from GM to front desk.
$2.02M
2025 annual revenue, +15% YoYConsistent $180K–$198K monthly performance through H1. Online sales channel launched July 2025, generating $25K+ in its first six months and establishing a new recurring stream.
326
Personal memberships sold$314K in lifetime revenue. Ranked #1 of 35 staff for 18 consecutive months.
1,450
Gross memberships sold by trained staffThe top 5 sellers across all membership categories came through the training and systems I built. Their combined sales across tenure.
~3.5%
Monthly churn, industry-normalHeld across 16 months of documented data. For context: projectROCK's Q2 2024 benchmark was 16% monthly — a 4.5× operational gap closed through retention systems and culture work.
70%
Staff turnover reducedThrough structured onboarding, 90-day review cycles, and a mentorship pairing system built from zero.
$30K+
Event bookings generated28+ B2B leads. Full event rate card, outreach templates, and staff incentive structure built and deployed.
Note on 1,450. Gross membership sales volume attributable to the top 5 sellers trained under the sales systems built; not net of cancellations. Velocity's monthly churn held at approximately 3.5% across this period (within industry norms). Net membership growth for 2025 was +563.
02 · Engagement

projectROCK

Operations · Revenue Growth · Culture Rebuild · Programming
Jan 2022 — Aug 2024
50.3%
Total Revenue
Growth, Tenure
+12pts
Q2 Net Retention
Ratio Improvement
$70K
Annual Cost
Savings
21%
Membership
Transactions YoY

projectROCK was an established multi-department climbing gym with real revenue and real operational debt. Staff culture had eroded. Documentation was thin. Scheduling was inefficient. The gym was performing below what its membership base and facility could support.

I came in as a front desk employee. Within months the GM moved me to Operations Manager. The job wasn't to build from scratch; it was to diagnose what was broken, stabilize what was working, and systematically improve both.

"Walking into an established operation is different from building one. The first 30 days are for listening, not fixing."

The gaps were in three places: scheduling inefficiency driving unnecessary labor cost, a staff culture producing attrition, and no structured path from casual visitor to committed member. I rebuilt all three simultaneously.

I authored a new employee manual and revised the front desk and floor guide operations manuals — covering phone etiquette, climber check-in, belay policy, gym orientation, emergency procedures, and closing protocols. Scheduling was restructured using Homebase to eliminate overlap and idle hours. I designed and delivered a 3-day climbing curriculum for Saint Andrew's High School, building a youth programming model that created a repeatable B2B revenue channel. I also achieved AMGA CWI Lead certification during tenure, aligning all operations to industry safety standards.

Operationally, I ran daily closing reports across hundreds of shifts — cash reconciliation, register variance checks, POS accrual vs. actual, membership rollover and autopay tracking, declined and terminated monitoring. That data discipline is what made the revenue picture legible and the cost savings findable.

50.3%
Total revenue growth, 2021 → 2024Q1 2022 opened at $390K; Q1 2023 peaked at $455K — a 16.5% YoY gain in year two. Membership transactions grew 21% YoY at peak.
+12pts
Q2 net membership retention ratio improved 12 pointsQ2 2023 ratio: 70.9%. Q2 2024: 83.2%. Fewer members leaving relative to starting base — the result of re-engagement systems and culture work.
$70K
Annual cost savingsThrough scheduling optimization and labor restructuring using Homebase. Eliminated unnecessary overlap without reducing coverage quality.
30%
Incident report reductionFollowing AMGA CWI Lead certification and full operational alignment to AMGA standards.
50%
Attrition cut in halfWithin the first year, through a rebuilt employee manual, cultural reset, and structured onboarding.
REIGN · Methodology
Modular diagnostics.
Paired with systems built to last.

REIGN works with fitness & hospitality operators to find structural gaps & reinforce the strenghts of the organization. MO: Build the infrastructure that houses retention. The industry changes. The diagnostic adapts.

CHRISTOPHER NWALUPUE
Founder · REIGN · chris@christaphur.com · christaphur.com
Off To The Races